This is a page to show anyone with Microsoft Outlook 2011 for their Mac how to have their inbox automatically archive their messages within the user's ordered specific limitations and demands.
1. Open up Outlook and log in (if necessary).
2. Click on the?Tools option in the top menu bar.
3. Select?Rules from the list of available choices.
4. In the next window that appears, choose?Exchange for your selection and click on the?+ button at the bottom.
5. For the next box that pops up, name your rule "Archive", "Auto-Archive", or whatever else you want.
6. If you want all of your messages to be archived automatically, skip this step and go straight to step 7.
- If you would like your Inbox messages to archive after a certain number of days (example: 180 days), you may click on the drop down menu under?If that will say?All messages. Select?Date received in the list of choices.
- Then in the drop-down list that appears next to it, select?Greater than and type your desired number of days. For example, if you copied the example images, after 180 days or more older messages would start to be archived.
7. Next, under the?Then options, modify the?Change status drop-down list to have?Move message selected. The drop-down box to the right of it should automatically change its selection to?Inbox (On My Computer). If it does not, manually change it yourself. Press?OK when you are finished.
8. Close the?Rules window if it is open and go to?Message in the top menu. Select Rules and then click on the name of the rule that you just created. Your automatic archiving will be activated and set up.
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